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Job Details : Business Operations Coordinator
  Company : MLSED
  Deadline : Mon, 25th Sep 2017  
  Specialisation : Clerks,Clerical Officers and Clerical Assistants Vacancies : 1
  Job Role : The incumbent is required to perform a variety of
  Job Type : Temporary/Contract/Project
  Job Status : Full Time/
  Career Level : No Preference Salary : N/A
 
Location
  Street : Wrightson Rd
  City/District : PORT OF SPAIN
  Country : Trinidad & Tobago
 
Job Requirements
  Experience : 2 to 5 years
  Education : Bachelor''s Degree (BA, BSc, BBA, LLB etc)
  Discipline : Office Administration
  Skills Required : Extensive knowledge of modern office practices and procedures. Extensive knowledge of office management principles and techniques. Considerable knowledge of relevant Public Service rules and regulations, instructions and procedures. Considerable knowledge of relevant financial rules and regulations. Considerable knowledge of records and information management techniques. Knowledge of the principles of Public Administration. Knowledge of project management techniques. Some knowledge of Human Resource Management principles, procedures and practices. Proficiency in the use of Microsoft Office Suite. Skill in the use of personal computers. Ability to use e-Government technology platforms. Ability to use the internet for research purposes. Ability to compose letters, memoranda, minutes and reports. Ability to demonstrate analytical and problem solving skills. Ability to plan and co-ordinate work programmes evaluate their effectiveness, prepare comprehensive reports and recommendations. Ability to direct and lead staff engaged in the performance of clerical/secretarial and administrative support functions. Ability to use a computer and other standard office machines such as photocopiers, scanners, facsimile machines. Ability to communicate effectively both orally and in writing. Ability to promote teamwork. Ability to establish and maintain effective working relationships with colleagues. Ability to interact positively with members of the public. Ability to use initiative to solve work related problems.
 
Job Details
  Supervises the work of employees performing a variety of routine to complex clerical/secretarial and
administrative support duties by assigning and reviewing work and providing guidance.
Trains and guides staff in performing work assignments.
Manages and coordinates the arrangements for meetings, workshops, conferences and other similar events,
both internally and externally, by providing logistical support including:
- scheduling dates and arranging for air
and ground transport;
- arranging accommodation;
- sourcing and reserving conference
facilities;
- preparing agenda and taking
minutes/notes; and
- following up the implementation of
actions and decisions taken as required.
Supervises and coordinates activities related to processing , maintaining and updating of manual and
electronic correspondence, documents and databases and office support such as:
- maintaining manual and electronic filing
system/databases/libraries;
- sorting, recording and routing all
incoming correspondence and
documents;
- filing of correspondence and documents
manually and electronically and,
- independently assigning metadata to
facilitate electronic searches;
- dispatching outgoing correspondence,
documents; and
- providing photocopying, printing,
scanning, faxing, binding and other office
assistance support.
Assists in the execution of the design, implementation and evaluation of the Divisions policies, projects and
programmes; also assists in monitoring the work programmes of the Division to which assigned, follows up
on actions to be taken and provides timely reminders on key deliverables.
Assists in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion.
Provides project management support such as identifying and managing resources to ensure project and
system success.
Coordinates arrangements for local and foreign travel, sources information on costs, develops cost proposals
and justifications, plans the itinerary and makes ground transport arrangements, as necessary.
Contributes to the creation of innovative procedures and policies as a means of improving Divisional and
Ministrys /Departments work practices and arrangements.
 
Special Instruction
  This advertisement is on behalf of
Permanent Secretary
Ministry of Health
#63 Park Street
Port of Spain
Attention: Director, Human Resources

By Email:
careers@health.gov.tt
or
by hand delivery/post
   
 
 

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